SERVICES – Coding/Indexing

Some features of our coding/indexing services are:

Up to 2,500 (full coding) documents per day.

25 coding stations - each consisting of two 19" pivoting screens.

Close liaison with client at start up of project and throughout duration of coding, requesting guidance, where needed, on coding rules as project develops.

Proprietary ECM document coding system used, which has been internally developed over 7 years of hands-on experience.

Project & batch specific coding manuals established and made available to coders in ECM document coding system.

Example image files available for review by coders with example coding.

Use of pick-lists for coding fields, where possible.

Automatic validation on input, where possible.

Extensive quality assurance checklist on all fields of data.

Use of standardisation functions (for parties and organisations).

Creation of load files for all leading document management systems (e.g. Ringtail, Introspect, Summation, Documatrix™ etc.).

Flexible approach to coding of documents.

Coding of documents direct from images (use of ECM preparation sheet, showing original fixings, to aid document determination). Subsequently, papers are returned to client faster - as soon as they have passed through the quality assurance of the scanning stage.

Coding on electronically disclosed (native file type) documents.

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